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DBS Umbrella Service

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We are now registered with the Disclosure and Barring Service (DBS) to act as an Umbrella Body, enabling schools and organisations to undertake appropriate checks of their staff and volunteers.


Our dedicated team will:
  • Check all information provided on the application form.
  • Provide advice & guidance around identity checks.
  • Administer and process the DBS check for you.
  • Comply with the DBS Code of Practice.
  • Act as a 'point of contact' throughout the process.

DBS checks for Governors: update

DBS checks are now mandatory for all governors 

The DfE has introduced a piece of legislation which means that in future and with effect from April 2016 ALL governors will be required to have a DBS check.  The legislation refers to these as criminal record checks.  The new law (coming into force in March 2016) states:
 
Where a governor has been elected or appointed before 1st April 2016 and does not hold an enhanced criminal record certificate, the governing body must apply for such a certificate in respect of that governor by 1st September 2016.

Where a governor is elected or appointed on or after 1st April 2016 and does not hold an enhanced criminal record certificate, the governing body must apply for such a certificate in respect of that governor within 21 days after his or her appointment or election. 

Policy background: What is being done and why?

The aim is to improve the regulatory framework for maintained school governance. Enhanced Criminal Amending the 2012 Constitution Regulations will provide reassurance to the governing body that an individual is not disqualified from holding office as a governor due to criminal convictions. The checks will only be made on those governors that do not already have a certificate. This will bring the arrangements in the maintained sector into line with the requirements in place for trustees in academies and free schools.

Governors who are volunteers should be treated on the same basis as other volunteers, that is, an enhanced DBS check (which will include a barred list check) should only be requested if the governor will be engaging in regulated activity. Governing bodies can request an enhanced DBS check without a barred list check on an individual as part of the appointment process for governors.” (Statutory Guidance, June 2015)
 

What does this mean for schools and governing bodies?

Schools will still be expected to undertake appropriate checks when recruiting new staff and these checks will be recorded in the school’s Single Central Record of who is employed at the school. This is the key document that Ofsted will expect to be properly maintained and up to date and this is the item governors should be asking about and monitoring.
 
Should governors be checked under the new DBS system? Yes  
 
Criminal record checks for volunteers.DBS criminal record checks are free of  charge to volunteers. The DBS defines a volunteer as:
 ‘A person engaged in an activity which involves spending time, unpaid (except for travel and other approved out-of-pocket expenses) who is doing something which aims to benefit some third party other than, or in addition to a close relative.’
 

Information from the Disclosure and Barring Service

The primary role of the Disclosure and Barring Service (DBS) is to help employers make safer recruitment decisions and prevent unsuitable people from working with vulnerable groups including children.
DBS statutory responsibilities processing requests for criminal records checks deciding whether it is appropriate for a person to be placed on or removed from a barred list maintaining the DBS children’s barred list and the DBS adults’ barred listThe DBS searches police records and in relevant cases, barred list information, then issues a DBS certificate to the applicant and employer to  help them make an informed recruitment decision. Part of the role of the DBS is to help prevent unsuitable people from working with vulnerable groups including children.

The DBS is committed to ensuring that we make fair, consistent and thorough barring decisions that are an appropriate response to the harm that has occurred and to the risk of harm posed.
We are keenly aware of the impact barring or not barring a person can have both to the person referred and also those with whom they have or could have come into contact with. Often very difficult and finely balanced decisions have to be made.

Download the DBS check eligibility guide
 

How long is a DBS check valid for?

Each DBS check will show the date on which it was printed.  DBS checks do not carry a pre-determined period of validity because a conviction or other matter could be recorded against the subject of the DBS check at any time after it is issued.
Cost
Standard DBS = £26 + £9 administration fee
Enhanced DBS = £44 + £9 administration fee 
Volunteer DBS = FREE + £9 administration fee 


VAT is applicable to the administration fee only.

 
To order DBS forms,or for further information contact SIL today on 0151 233 3901 or email ednet@si.liverpool.gov.uk